This Rental Agreement (the “Agreement”) is made between the "Owner(s)" and all guest(s) in the reservation party (collectively, the “tenant”) regarding the short-term residential rental of the property located at 10392 Northwoods Drive, Sister Bay, WI 54234 (hereinafter called “Northwoods Farmstead”). Rental pricing includes home rental, security deposit, cleaning and applicable local taxes/fees. The Tenant and the Owners hereby agree as follows:
AGE REQUIREMENT: Primary renter must be 25 years of age to rent Northwoods Farmstead and may be requested to provide proof of age. Large groups of unrelated guests must get prior approval. Occasionally we grant exceptions, call or text the Owners at 920-241-3778.
OCCUPANTS & PROPERTY USE: Northwoods Farmstead is strictly limited to a maximum occupancy of ten (10) persons overnight; no exceptions, regardless of age. Occupants are to be listed on the confirming message, along with the relationship to the tenant. The Owners must be notified of any occupancy changes for insurance and rental permit purposes. The tenant accepts full risk and responsibility for the actions of themselves and their guests, as outlined in this Agreement. The tenant will advise guests regarding the details of this Agreement. The property is to be used for general residential vacation purposes only. Day guests are allowed beyond twelve, however, the property will not be used for hosting weddings, parties, large gatherings, commercial business, filming and/or other similar activities, unless agreed to in writing by the Owners prior to arrival.
VILLAGE OF SISTER BAY ORDINANCE: As of 2022, the Village of Sister Bay passed an ordinance regarding short term rentals in the Village. The property is located within the village of Sister Bay, so the rules provided by Sister Bay are to be abided by by both the Owners and the tenant. For full details on the Village of Sister Bay's short-term rental ordinance, find the full details here.
In the event the tenant violates the ordinance, the tenant may be cited or fined by the Village or immediately evicted by the Property Owner or Resident Agent, in addition to any other remedies available at law.
PARKING: Upon arrival, and throughout the entirety of the booking, the primary renter as well as all occupants agree to utilize the off-street parking spaces provided on site, and not to park on the street. There are a total of 10 available off-street parking spaces available on the property (2 in the garage, 4 in front of the garage on the driveway, 2 in front of the barn, and 2 along the driveway). Tenants can find a detailed description and visual of the parking spaces, as well as an overview of the approximate property lines by clicking this link.
HOME ACCESS & SECURITY: The house door locks are controlled through an electronic keypad, or by hidden key lockbox. A keycode for your rental will be shared prior to Guest arrival. For insurance and property protections, please note that our home contains outside security cameras. The cameras are active year-round. There are absolutely no cameras inside of the home. The tenant shall see to their own security while on the property by locking all doors, windows, etc. when it’s prudent to do so. All windows are to be shut and locked in inclement weather and when departing the premises.
PAYMENTS: To make a reservation the owners require one-half (50%) of the total rental amount down on a credit card and the balance will be charged automatically fourteen (14) days before your scheduled arrival with the credit card on file unless other payment arrangements are made. Reservations will be canceled for failure to pay the balance after two (2) days late and the property will be put back on the market and advertised for rent to other parties.
If paid through VRBO/AirBNB, full payment may be due immediately in accordance with the site policy.
TRAVEL INSURANCE/CANCELLATIONS: The Owners do not give refunds or allow rescheduling of dates for inclement weather (snow, tornado, earthquake, etc.), power outages, disruptions to amenities, Acts of God, accidental damage, accidents, injuries, breakdowns, medical emergencies, no shows and/or early departures for any reason, or any other unforeseen circumstances beyond our control. Third party travel protection/insurance is strongly recommended to protecting tenant’s investment; a few options are listed below, get an online quote here: https://www.squaremouth.com/ or https://superhog.com/ or contact your local insurance provider for details.
If the Tenant cancels the reservation at least thirty (30) days prior to check-in, the Tenant will be refunded 100% of the amount that has been paid. If the Tenant cancels the reservation between 14 and 30 days before check-in, the Tenant will be refunded 50% of the amount that has been paid. If the Tenant cancels the reservation with less than 14 days notice, no refund will be provided by the Owners.
SECURITY DEPOSIT: Northwoods Farmstead requires a refundable security deposit (see details in the quote). The security deposit is refunded after your stay once the property has been inspected for damages and the condition of the property is equal to its condition prior to guests’ arrival on site. The Owners reserve the right to keep the security deposit, and if any damages caused by the tenant exceed the amount of the security deposit, to charge the tenants’ credit card for any additional cost for damages, and/or for violation of this Agreement.
CHECK-IN TIMES: Check in time is at 4:00 p.m. On certain days/times of year the cleaning staff is very busy. They do their very best to have every property ready by 4:00 p.m. Every effort will be made to have the property ready by 3:00 p.m., but we do not give refunds or compensation if it is not ready on time. Likewise, it may be possible that the property is ready early, we would be happy to allow early check-in up to two (2) hours early if possible. Please contact our office on the afternoon of your arrival to see if the property is ready to check in early.
CHECKOUT TIMES: Checkout is to be no later than 10:00 a.m. Late checkouts must be approved in writing by the Owners a minimum of 48 hours before departure and a non-refundable fee of $50.00 per hour paid for late checkouts. We reserve the right to charge your account if you do not checkout on time.
DEPARTURE: Before departure, tenant is responsible for the following tasks:
Remove all linens from the beds and leave them on the floor;
Leave dirty towels on the bathroom floor;
Run the dishwasher prior to departing;
Put away all dishes/utensils that were hand washed/dried;
Trash should be placed in outside bin prior to departure;
Lock all doors and windows to all buildings;
Return furnishings to their original location upon check-in;
Turn off all lights and televisions prior to departure;
Leave all television remotes on a nearby table, and;
Leave the property and grounds in the condition that you found it. Violating this rule may result in an additional service charge to the tenant.
LINENS & TOWELS: The Owners shall provide bath towels, a small number of swim towels, bedding linens, pillows, kitchen towels, other kitchen items including cookware, toilet paper, soap, dish detergent, laundry soap, shampoos and bathroom essentials, and other consumables.
UTILITIES: Occasionally, utility outages may be experienced that are beyond the control of the Owners. The tenant is responsible for reporting these outages to the Owners, as each occurs. Utility providers are listed in the Welcome Book. Wireless internet (via Door County Broadband) is provided as a convenience only and is not integral to this Agreement. No refund of rental fees shall be given for internet outages, lack of content, personal preferences, access problems, and/or lack of knowledge of use. Refunds for electrical and gas outages will be considered as needed.
HOLDING TANK & WELL: This property facilities are run on a holding tank and a private well. No feminine products, flushable wipes, kleenex, or paper towels may be flushed at any time. The only thing allowed to be flushed is the toilet paper that is provided by the Owners. The holding tank system cannot process anything other than toilet paper, please assume anything other than toilet paper is foreign to the system. Failure to comply with this rule will result in the tenant paying for the actual cost of plumber, pumping and repair. Additionally, there is an audible alarm in the basement, behind the locked basement door, that alerts the property that the holding tank has reached the 75% full level. While the owners have the holding tank routinely pumped, it could be possible that the alarm sounds. In the event the tenant hears an audible alarm coming from the basement, the tenant is responsible to notify the owners/resident agent, and the owners/resident agent will walk the tenant through how to turn off the alarm.
CLEANING FEE: The cleaning fee is for normal cleaning. In the rare event that the property requires excessive cleaning, this will result in extra charges to the credit card the Owners have on file. To avoid extra charges, please pick up and bag all trash and put it in the trash can(s) provided. If the trash can(s) are full, please leave all non-leaking trash bags in the garage. Clean all used dishes and glassware. If you used the grill during your stay, please clean it after use. Please leave the property in the state in which you arrived; your respect and cooperation are greatly appreciated!
SMOKING/VAPING: The property and adjacent entertainment barn are completely non-smoking and non-vaping. Smoking and/or vaping anywhere on property is considered a violation of this Agreement. You will be billed for a complete cleaning and deodorizing of smoke and vape odor. The minimum fee for this cleaning is $1,000.00.
PETS: The owners have made every effort to make Northwoods Farmstead accessible to your pets. Pets must be approved in writing by the Owners when booking, and are subject to an additional fee. No more than two dogs will be allowed per reservation. Tenants that bring pets that are not approved and disclosed at time of reservation will be in breach of this Agreement and may be asked to pay any additional fee(s), or vacate the property immediately, without refund. Tenant agrees that that all pets will be crated when left unsupervised at the property, dog waste will be picked up and properly disposed of, tenants will keep pets off of the beds, as well as leashed at all times when outside per Sister Bay regulations. If any damage is caused by pets brought into the property, the tenant will be solely responsible for costs to repair this damage. The Owners also reserve the right to ask the tenant to leave the property without refund. Violating this rule may result in an extra charge to the guest(s). Additionally, it is understood by tenant that there are no emergency services for dogs immediately nearby, as the closest emergency vet clinic that sees dogs is in Green Bay. Cats are not allowed on property.
FIRE EXTINGUISHER: The property has a fire extinguisher located in the laundry room off the main hallway and right next to the kitchen. The fire extinguisher was fully charged at last inspection. It is the duty of the tenant to inform the Owners immediately should the fire extinguisher become less than fully charged. The tenant agrees to use the fire extinguisher only for true emergencies. The property also has fire alarms and carbon monoxide detectors installed that are believed to function properly at the time of the rental. The tenant will notify owners, without delay, if a fire alarm or carbon monoxide detector “chirps” or has a low battery condition.
FIREWORKS: Shooting or possessing fireworks near or at the property is prohibited. The Owners also reserve the right to charge additional cleaning fees, or require the tenant to leave the property immediately without refund, if the tenant violates this rule. The tenant is responsible for any fines from local/state authorities, as well as any damage caused to the property by violating this rule.
AIR CONDITIONER/FURNACE: The tenant agrees to operate the heating and air conditioning in a reasonable manner. Owners request that the tenant not use the air conditioner or furnace with any of the windows or doors open. The fireplace & air conditioner are not to be used at the same time by the tenant. This is a waste of gas and electricity, and could cause the unit to freeze or cause permanent damage to the unit. Violating this rule may result in additional charges to the tenant.
FIREWOOD: Owners will make a commercially reasonable attempt to supply a portion of firewood for the tenant. It is the tenant’s responsibility to learn and apply safety precautions regarding fire and the use of the wood burning stove and fire pit area. The tenant agrees to have a responsible adult supervising minors with fires in the fire pit area(s) and while using the wood burning stove. Tenant is to be responsible for any and all damages to the property due to use of the wood burning stove or fire pit area(s).
TRASH & RECYCLING: The tenant shall dispose of waste and recycled materials as described in the welcome book. Tuesdays are trash/recycling days and both bins should be placed outside the garage. Trash pickup is provided as a service for the property, so guests so be sure to leave room in the driveway for Going Garbage to enter the driveway to empty the garbage bins. Due to the timing of trash and recycling pick-up, it will often be necessary to set out garbage from previous visitors.
FIRE PIT: Tenant agrees to use caution when lighting a fire in the fire pit. Fires need to be fully extinguished when not being supervised. The lid to the fire pit is to be placed on top of the fire pit at all times when not actively having a fire. Unexpected high winds at night are not uncommon. Tenant is responsible for any and all damages to Northwoods Farmstead, or to public property (i.e. forest fire) caused by fire created during tenant’s stay on site. Burn permits are required for all fires larger than a simple campfire and are available free of charge during normal business hours at Jungwirth Ace Hardware in Sister Bay. Burn permits are issued for one day at a time and are not available on Sundays or Holidays. Please remember with or without a permit you are responsible for your fire and any damage that fire may cause.
The Owners request that tenants use extreme caution. Violating this rule may result in an extra charge to the tenant, or the tenant may be asked to leave immediately, without refund.
OUTDOOR AMENITIES: The Owners may provide additional outdoor amenities from time to time. Kayaks, paddle boards, bicycles, and more may be available for tenant’s use while on property. The tenant is responsible to keep all outdoor amenities in their designated areas when not in use. The tenant must follow all standard safety precautions while using any outdoor amenities. Owners are not to be liable for any transport of any outdoor amenities, nor any damages caused or incurred by the tenant during use of any outdoor amenities.
WILDLIFE/PESTS: Northwoods Farmstead is in a prime location close to town, but also has a great secluded nature to it. That means that wild animals may be present. Insects and pests are not uncommon either. The property is routinely inspected and professionally treated for insects and pests. The tenant agrees to not leave windows or doors open with no screens on property to limit any potential exposure to animals or insects. Tenant agrees to not leave food out on countertops or outside, further attracting animals or insects. If the tenant happens to experience a pest during their stay, the Owners can be notified and are happy to send pest control as soon as commercially reasonable to address it. In some instances, this may not be for multiple days if no professional is available. No compensation or refunds will be given for experiencing a pest during your stay. Please help us maintain the property for future guests.
OWNERS LOCKED CLOSETS & BASEMENT: The tenant and guests agree not to attempt to access the owners’ locked closets even if unlocked, which contains cleaning supplies/chemicals that could be hazardous to children and adults, in addition to the Owners’ personal property. The Owner’s locked closet is located in the main hallway, next to the basement door and in the hallway by the master bedroom. The tenant and guests should not attempt to unlock the owner’s areas without written permission from the Owners.
FIREARMS: No firearms are allowed on the property. Firearms and other hunting equipment are not to be discharged on the property.
FURNISHINGS: Do not move the furnishings, accessories, or linens from the property for any reason, or the tenant will be charged. Do not move or disconnect WiFi router, DVD/Blu-Ray player, and televisions or the tenant will be charged.
PARTY POLICY: The owners DO NOT ALLOW PARTIES OF ANY KIND, and reserve the right to ask anyone to leave the property without notice or refund for having a party. Violating this rule may result in an extra charge to the tenant, or the tenant may be asked to leave immediately without refund.
VISITORS: Non-paying day guests may be allowed with written permission by the Owners at least 48 hours prior to arrival. If the reservation is made for two (2) guests, the Owners will assume two (2) guests will be on site. The property is monitored by security cameras, and if the tenant hosts day visitors overnight, they will be considered in breach of this Agreement. Violating this rule may result in additional charges to the tenant.
QUIET HOURS: Quiet hours are from 10:00 p.m. to 10:00 a.m and outdoor noises are to be kept to a minimum. Please respect these hours as the neighbors are not on vacation. The tenant and guests shall behave in a civilized manner and shall be good neighbors respecting the rights of the surrounding property owners. The tenant and guests shall not create noise or disturbances likely to disturb or annoy the surrounding property owners. Creating a disturbance of the above nature shall be grounds for immediate termination of this Agreement and Tenant and guests may be asked to immediately vacate the premises. The tenant and guests agree to not trespass on neighboring property.
SNOW REMOVAL: The Owners will provide driveway snow removal service when snow exceeds four inches. Snow removal will be performed after snow has stopped, once county roads are passable. Circumstances may exist between snow storms where the tenant may need to shovel the front porch. A shovel will be located in the garage. Snow removal on the driveway will be provided by the Owners or a snow removal company. The tenant fully accepts the risks involved in any snow removal performed by the tenant, and similarly any risks involved in accessing the backyard or adjacent barn(s).
VALUABLE ITEMS: Valuable items left behind by the Tenant or guests will be held for the tenant and every commercially reasonable effort will be made to contact the tenant for return. The tenant will pay return shipping and handling expenses. If items are not claimed for longer than three (3) months, they shall become the property of the Owners. The Owners will not be held liable for the condition of these valuable items.
ACCESSIBILITY: It may be necessary on occasion for us to gain entry into the property during your stay (for example: scheduled pest control) The Owners, our representatives and/or maintenance personnel reserve the right to visit the property if necessary. The Owners promise to keep this to an absolute minimum as to not disturb the tenants stay.
IMPROPER USE OF PROPERTY: The Owners reserve the right to ask anyone to leave Northwoods Farmstead without notice or refund for any kind of improper use of the property including partying, excessive noise, excessive drinking, the use of illegal drugs, and or any other violation of this Agreement. Abusing the Owners’ home is not allowed and the Owners’ reserve the right to bill the tenant’s account for repairs, damages, or loss caused that is outside of normal wear and tear. Violating this rule may result in additional charges to the tenant.
LIMITS OF LIABILITY: By renting this property and e-signing this document you are assuming all risk and liability for any damage, loss, or injury done to persons, property, agents, employees or visitors occasioned by the present or future condition of the premises, both latent and manifest. The Owners, Mitch and Katie Ehly, their employees and/or contractors are not responsible for any loss due to theft, items left behind, accidents or injuries to guests or visitors due to negligence or lack of personal responsibility.
ATTORNEY COSTS: If the Owners are to employ the services of an attorney to enforce any of the conditions of this Agreement to collect amounts due, damages or losses, the tenant shall be liable for attorney fees and costs incurred by them.
PRIVATE PROPERTY: This property is privately owned. Owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. The owners are not responsible for the loss of personal belongings or valuables of the guest(s). By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to the premises.
As part of this Agreement, the tenant will also provide the following information in the email/messaging response:
Tenant and guests (First and last names) and relationship to tenant. Per the Rental Agreement, Northwoods Farmstead is strictly limited to 10 overnight guests, with no exceptions - all ages included.
Does the tenant anticipate any day visitors (friends and/or relatives) that will be visiting, but not staying overnight. If so, how many?
Northwoods Farmstead’s driveway is 150 feet long with many options for trailer parking. How many vehicles and/or trailers does the tenant anticipate with your rental?
Examples: 20 ft. pontoon, 16 ft fishing boat, two (2) jet skis, etc.
OWNERS/REGISTERED AGENT: The owners are actively involved in managing the property as well as the guest experience. Please feel free to contact the owners directly with any questions regarding the rules binding this Agreement, or regarding anything prior to, during, or after the reservation. Please see the owners contact information directly:
Mitch Ehly - Owner - 608-843-4773 (cell)
Katie Wanzer - Owner - 262-422-0485 (cell)
Owners additionally employ a local resident agent that is available to guests in case of the owners being unavailable during an emergency. In case of an emergency and the owners are unavailable, Guests can contact the resident agent directly:
Holli Kohls - 920-737-6936
By finalizing the booking of this reservation, the parties hereby agree to the terms of this Agreement.